University of California, Santa Barbara Food Services Interim Policy 6005 gives Campus Dining Services (UCen Dining and H&RS Residential Dining Services) and The Faculty Club exclusive responsibility for providing all catering, food distribution and sales on the UC Santa Barbara campus.

• Faculty Club: 893-3096
• Campus Dining Services
  • H&RS Residential Dining Services
    • H&RS Special Events Catering: 893-3320
    • H&RS Concessions: 893-4565
  • UCen Dining Services: 893-2465
• Outside vendors who contract with UCen Dining to provide retail sales at the UCen

Any department planning an event that will require food service, whether on or off-campus, must first ask UCen Dining Services and H&RS Special Events Catering if they can provide the required food service. Only if they cannot accommodate a department's needs can the department use an off-campus caterer.

UCen Dining Services caters all events in the UCen.

Technically, the Faculty Club also has first right of refusal to cater department-sponsored events on or off-campus. However, The Faculty Club rarely does catering outside its own facility with the exception of weddings. The Faculty Club is the first point of contact for weddings held on campus. If it cannot accommodate a client's needs, it will refer the client to UCen Dining Services.

H&RS Concessions has first right of refusal for providing food services for events held at campus athletic facilities, tournaments, concerts, and Arts & Lectures events. It also has first right of refusal for providing food services for unaffiliated organizations that rent campus facilities for an event.

If UCen Dining Services and H&RS Special Events Catering cannot meet the food services needs of departments who are planning a catered event, the department may use an outside caterer. The caterer must meet University insurance requirements and possess a Health Permit issued by the Santa Barbara County Public Health Department.

If UCen Dining Services and H&RS Special Events Catering cannot meet the food services needs of departments who are planning a catered event, the department may use an outside caterer.

1. If the caterer is already on the Campus Dining Services approved list of caterers, the department must:
   1. Obtain the caterer's signature on the Campus Dining Services Catering Permit and submit it to UCen Dining Services (ph: 893-3773/fax: 893-7638).
   2. Submit the event menu to UCen Dining Services for approval.
      
2. If the caterer is not already on the Campus Dining Services approved list of caterers, the department must also:
   1. Obtain and submit Caterer's County Health Permit to UCen Dining Services.
   2. Obtain and submit certificates of insurance to UCSB Risk Management (ph: 893-2860/fax: 893-8521) that demonstrate Caterer's compliance with University insurance requirements. Use the Request for Proof of Insurance From Caterer to request the required certificates of insurance from the Caterer.
3. UCen Dining Services will approve and sign the Catering Permit when all requirements have been met.
4. Department must submit approved Catering Permit to Accounting with Caterer's invoice before Accounting will approve payment.

Any unaffiliated organization that rents campus facilities and intends to provide food service must contact H&RS Concessions (893-4565). H&RS Concessions has first right of refusal to provide food service at events held by non-affiliated groups in campus facilities.

H&RS Concessions (893-4565) has first right of refusal to provide food services for events held at campus athletic facilities, tournaments, concerts, and Arts & Lectures events.

The University requires that caterers comply with University policies and procedures regarding food safety and sanitation and Santa Barbara County Public Health Department Requirements for Temporary Food Facilities (see http://www.ehs.ucsb.edu/units/envhlth/ehrsc/foodsftysan.htm). UCen Dining Services and Environmental Health & Safety reserve the right to monitor and inspect food distribution by non-campus caterers at University events to ensure compliance with these requirements.

Before an off-campus caterer can provide food service for University of California Santa Barbara events, it must provide the campus with a certificate of insurance showing general liability, auto liability and workers' compensation coverage that complies with University insurance requirements. The certificate must contain the following information:

NAMED INSURED:
----------------The legal name and address of caterer.

CERTIFICATE HOLDER:
----------------The Regents of the University of California
----------------Business Services Office
----------------Attn: Lee Mudrick, Insurance Administrator
----------------University of California
----------------Santa Barbara, CA 93106

----------------email: lee.mudrick@buss.ucsb.edu
----------------ph: 805/893-2860
----------------fax: 805/893-8521

TYPES AND LIMITS OF INSURANCE COVERAGE:
----------------General Liability:
---------------------General Aggregate: $2,000,000
---------------------Prods./Comp. Operations $2,000,000
---------------------Pers. & Adv. Injury $1,000,0000
---------------------Each Occ. $1,000,0000

----------------Automobile Liability: $1,000,000 CSL

----------------Workers' Compensation: As required by California State law

CANCELLATION: provide for 30 days advance written notice to University of any modification, change, or cancellation of any insurance coverage.

ADDITIONAL INSURED: The Regents of the University of California must be named additional insured under the Insured's General Liability and Automobile Liability policy.

Departments may provide the caterer with a copy of the Request of Proof of Insurance From Caterer to explain the University's insurance requirements to the caterer and to assist the caterer and the caterer's insurance company in meeting those requirements.

For additional information call UCSB Risk Management & Insurance at 893-2860.