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Overview | Setting Up a FlexCard Program | How to Obtain a FlexCard | Roles & Responsibilities | Separation of Duties

Separation of Duties

Separation of duties is critical to the FlexCard Program. No one person should be responsible for an entire transaction, from start to finish. For example, a Cardholder CANNOT be the Reviewer of his or her own purchase transaction.

The following table outlines the allowable (and prohibited) combinations of roles within the FlexCard Program:

If you are:	Can you be:
If you are:	Department Administrator	Reviewer	Allocator	Cardholder
Department Head	Yes	Yes	Yes	No
Department Administrator	NA	Yes	Yes	No
Reviewer	Yes	NA	Yes	No
Allocator	Yes	Yes	NA	Yes
Cardholder	No	No	Yes	NA

Your department should regularly review the people involved in these roles to ensure that separation of duties is maintained at all times. For more on the responsibilities of each role, see Roles and Responsibilities.