The Tag Flag is a simple form (*pdf) that may be completed when a new piece of equipment is received by a department, in order to provide Equipment Management with (or clarify) information that was not provided or available when the Purchase Requisition was submitted:

1. Manufacturer Name
2. Model Number/Name
3. Serial Number
4. Building Number
5. Room Number
6. User

Flag Tags may also be sent to Equipment Management to notify us when equipment is relocated from one on-campus location to another.

Departments can most easily update information in these fields themselves using CATS On-Line Inventory Access ; however, if they are unable to do so, Equipment Management will process the update upon receipt of the Tag Flag.

Helpful Hint:

If departments provide/update this information as each piece of equipment is received or relocated, there is MUCH LESS work to be done at the time of the Physical Inventory : no searching for serial numbers on the back of computers or other pieces of equipment; accurate location and user for each piece of equipment already printed on the Inventory, expediting physical verification of its location and status; less writing by the department on the Inventory.

Several departments have developed their own versions of the Tag Flag and these may continue to be used without modification.

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