Contracts & Agreements

A contract or agreement document is generally required for a department of the University to secure services. Such a document must include, at a minimum, the following elements:

1. The intent or purpose of the agreement, including which party is providing what service(s) and to whom.
2. The location(s) or site(s) of the service.
3. The date(s) of performance or the term, including the beginning and ending dates.
4. The total dollar amount or rate to be paid per hour/day/month.
5. The names of the parties: The U.C. Regents and the other party.
6. Insurance and liability language.
7. Indemnification language.
8. Specific obligations of each party.
9. Any special considerations or requirements.
10. Signature approval by each party.

Only specified UCSB Administrators may legally bind the University; the Chancellor has delegated this authority to the Purchasing and Business Services offices. It is extremely important that Purchasing and Business Services review all agreements, as liability and exposure to the University is often created by the activities involved with the agreement. The Contracts staff must evaluate the exposure to the Regents and develop appropriate insurance and/or indemnification language.

Contracts and agreements which must be reviewed and executed by the Contracts Offices include, but are not limited to, the following:

• Software License Agreement
• Confidentiality Agreement
• Loan Agreement
• Speaker Agreement
• Personal Services Agreement
• Independent Consultant Agreement
• Easements
• Use Permit
• Photography Permit
• Ground Lease
• Building Lease
• Letter of Agreement
• Memorandum of Agreement
• Catering Agreement
• Hotel-Restaurant Group Reservation/Event Agreement
• Banquet Agreement
• Storage Agreement
• Miscellaneous Service Agreement
• Film Permit

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